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How do I share a sign-up link for people to work one event?

operatordirectorLast verified Oct 10, 2026

Each event can have a sign-up link that asks people which days they can work. Everyone who signs up is added to your Staff Directory in the group you choose, and their days count as their availability, so you don't have to ask them again.

Where:

Event Staff → Schedule → Communicate → Sign-up Link.

Turn it on

  1. Open the event's Event Staff page and choose Communicate → Sign-up Link.
  2. Pick the group people should be added to. If you don't pick one, they go into a group called Event Staff, which is made for you if you don't have one.
  3. Click Turn on sign-up link.
  4. Copy the link or Download QR code and share it, for example with a sport management program near the event.

What people see

A page with your logo, the event's name, dates and venue, and a short form: first and last name, mobile number, email (optional), city and state, college or school (optional), and a box to agree to texts. For each day of the event they choose Morning, Afternoon, Evening, Any time or Can't. If the event has more than one complex, they can also pick the location they prefer. After signing up they get a text confirming which days you have them down for.

What you see

  • Their availability shows on the Schedule tab like any other answer, marked signed up, so you can schedule them right away.
  • Availability Blast skips them for this event, since they already told you their days. For your next event, they're asked like everyone else in their group.
  • They're added to your Staff Directory as Event Staff, in the group you picked, with a New tag for 7 days. See SD-07.

If someone is already on your roster

We match on mobile number first, then email. Their details on file aren't changed; they're added to the link's group and their days are saved for this event. If they'd already answered an availability request for this event, their earlier answer is kept. If Teddy was still waiting on their reply, the form fills it in and Teddy stops asking.

Good to know

  • The link closes on its own when the event ends or is cancelled.
  • Turn off closes sign-ups; turn it back on any time and the link stays the same. Make a new link stops the old link and QR code right away.
  • Changing the group only affects people who sign up from then on.
  • Signing up doesn't give anyone a shift. You still build the schedule and publish it as usual. See ES-02 and ES-04.
Related:How do I share a sign-up link so people can join my event staff list?How do I ask my Event Staff for their availability?How do I build the Event Staff schedule for an event?How do I add staff, upload a list, and organize them into groups?