How are Event Staff hours and pay amounts calculated?

operatordirectorLast verified Sep 30, 2026

Each row's pay comes from its Rate Type and Rate $. For Flat Fee the rate is the pay. For Per Hour the pay is rate × Hours. The Hours box suggests a number from check-in and check-out, and you can click actual or sched to choose which one pay is based on, or type your own number.

Where:

Event Staff → Schedule → Rate Type, Rate $, and Hours columns.

Setting rates

Set a rate when you add slots (+ Add Staffing Slots → Rate type / Rate), or change it on any row.
Rate types are Flat Fee, Per Hour, and Per Game.

Recording hours

Under the Hours box you'll see up to three things:

actual 6.5h: time between check-in and check-out. Click it to pay on actual hours.
sched 6h: the length of the scheduled shift. Click it to pay on the scheduled shift.
over: they checked out after the shift ended. Look at it before approving the extra time.

Typing a number of your own always wins over both.

Good to know

"Set a rate type and amount first, then hours" means the row has no rate yet. Add the rate, then enter hours.
No check-out leaves Hours blank on purpose. Paying a full shift to someone whose departure nobody recorded should be your decision, so type the hours or click sched.
The Pay amount updates as soon as you change the rate or hours.