How do meal reimbursements work for Event Staff?

operatordirectorLast verified Sep 30, 2026

Set your standard Breakfast, Lunch, and Dinner amounts once on Roles & Shifts → Meal Reimbursement Rates. On the Schedule tab, tick rows and click Apply Standard Meal Rate, or type amounts into the Meals (B/L/D) boxes. Pay them with the Pay Meals button in the row. Meals are tracked and paid separately from stipend pay.

Where:

Event Staff → Roles & Shifts (rates), then Schedule → Meals (B/L/D) and Pay Meals columns.

Steps

On Roles & Shifts, enter your standard meal amounts and save.
On Schedule, tick the published rows and click Apply Standard Meal Rate, or edit any row's B, L, or D amount.
Click Pay $amount in the Pay Meals column. The row changes to Paid.

Good to know

Meal pay doesn't require check-in, since it isn't pay for hours worked.
The person still needs to have finished payment setup.
How reimbursements should be treated for taxes depends on your organization. Check with your accountant before setting rates.