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How do I enter hours and pay for a payroll run?

operatordirectorLast verified Oct 2, 2026

On Hours & Pay, set each person's rate type and rate, then enter their Qty for this period. Tab out to save, and Gross fills in. Anyone with no Qty this period isn't paid.

Where:

Payroll → Hours & Pay.

The grid

Columns: Staff, Type, Rate type, Qty, Rate, Gross.

  • Rate type: Per hour or Flat.
  • Qty: for hourly people, their hours. For flat-rate people, how many times to pay the flat amount (1 = once).
  • Tab out of the field to save. Gross calculates for you.

Shortcuts

  • Copy last period: fills in last period's quantities as a starting point, without overwriting anything you've already entered. Adjust what changed.
  • Upload CSV: download the template for the columns: Staff name, Email, Hours. People are matched by email, or by full name if there's no email match. Anyone who doesn't match is listed for you and isn't imported. For flat-rate people, put the number of times to pay in the Hours column.

Which pay period?

Pay is saved to the pay period you're in when you enter it, so enter it before the period ends. Periods follow your pay schedule; if none is set, payroll is monthly. See PR-03.

If a person's rate was first set after the period, their current rate is used.

Good to know

  • Only people with a Qty this period carry into Approve & Pay.
  • When pay is entered, hand off to an approver, or move to PR-08 yourself.
Related:How do I add staff and send them their onboarding link?How do I approve and release a payroll?How do pay dates work, and when does the money move?