How do I find out who needs a hotel room?

Steps (Teddy)

• Open the event and say "Send hotel room requests to confirmed coaches."
• Teddy asks: "What date do you need responses by?" Reply with a date.
• Teddy shows how many coaches will be texted. Click Confirm.
• Coaches reply YES or NO by text; YES replies are asked for the name the room should be under. Teddy sends automatic reminders at 24 and 48 hours; anyone who hasn't answered by your deadline is marked as not needing a room.

Steps (automatic)

• Travel tab → switch Hotel Tracking on.
• Texts go out immediately to every coach with an active offer, and to every coach who accepts an offer later. No need to come back.

What the Travel tab shows

• Counts: Rooms Needed, No Room, Awaiting Response, Total Coaches.
• Confirmed Rooms: coach, Room Booked Under, phone, when they replied, and a Room Cost box for your own estimate.
• Awaiting Response: who hasn't answered and which reminders have gone out.
• No Room Needed: with a + Needs Room button if someone changes their mind (TR-07).
• Not Yet Contacted: coaches confirmed after the last send; click Send Request or Send to All (TR-02).