How do I see the hotel room list and download it?

Teddy can do this ✓operatordirectorLast verified Sep 8, 2026

The Travel tab on the event shows it: the Rooms Needed count and, under Confirmed Rooms, each coach with the name the room should be booked under. Click ↓ Download Confirmed Rooms at the bottom for a spreadsheet. Or ask Teddy "Who needs a hotel room?" for the same list in chat.

Where:

Events → select the event → Travel tab.

Steps

Open the Travel tab. If it's stale, click Refresh (it also refreshes itself every hour).
Rooms Needed is the number to book.
Confirmed Rooms lists coach, Room Booked Under (the name they gave), phone, and when they replied.
Click ↓ Download Confirmed Rooms (bottom right) and you get a CSV with Coach Name, Room Booked Under, Phone, Responded At.

Estimating cost Type a per-room amount in each Room Cost box; Estimated Total adds them up. These amounts are saved only in your own browser. A colleague on another computer won't see them and they're not in the download.

Good to know

Awaiting Response shows who still hasn't answered and whether their 1st and 2nd reminders have gone out. Teddy sends reminders automatically; there's no manual reminder button.
The download button only appears once at least one coach has confirmed a room.
Hotel requests are texts to coaches; officials, trainers, and event staff can be included by asking Teddy "Send hotel requests to officials."