How do I find college coaches and send a recruit email?

On RecruitingPro, pick at least one of Division, Conference or Program, then click Apply filters. Click or drag coaches into the To: box. Load a template for your event (or write your own) and click Send recruit email, or schedule it for later.

Where:

Messages → RecruitingPro.

Steps

  1. Under Find coaches to recruit, pick a Division, Conference or Program. Narrow it with Position title, Coach type and Sport. Every filter must match.
  2. Click Apply filters. Matches show under Coaches Found.
  3. Click names, drag them, or use Select All to fill the To: box. Only coaches in the To: box get the email.
  4. Pick a template, choose your event next to it, and click Load template. The event name and interest page link are filled in. Or click Help me write this, or write your own and use + Insert Interest Page link.
  5. {{first_name}}, {{program}} and {{conference}} are filled in for each coach when it sends. If anything else is left in braces or brackets, the page stops you and lists it.
  6. Click Send recruit email (confirm first for 25 or more coaches), or check Schedule for later and pick a time.

Limits

Limit Amount
Per send 100 coaches
Per day 250 coaches, rolling 24 hours
Confirm step 25+ coaches
Search results 500 coaches; add a filter if you hit it

Good to know

  • Scheduled emails go out within about 5 minutes of the time you pick. Cancel one under Scheduled sends until then.
  • Coaches who turned off recruiting emails, or blocked your organization, are skipped. The confirmation says how many. See M-06.
  • Every customer sends from the same address, so spam reports and unsubscribes hurt delivery for everyone. Keep it short and specific: event, dates, stipend, one link.
  • Coaches who sign up through your link appear as Interested on your Coaches page.
  • Replies go to your own inbox.