How do I manage my officiating group roster?

operatordirectorLast verified Sep 20, 2026

Click your officiating group's name (shown right under the event name and location, near the top of the Officials tab) to open the roster sidebar. It lists everyone in the group and gives you three actions per person: send them a text, edit their info, or remove them from the group.

Where:

Events → Officials tab → click your officiating group's name.

The three actions

Send text: sends the availability request to just that one official, without re-texting anyone else in the group.
Edit: update their name, cell phone, or email. This writes directly to their real contact record, so it takes effect everywhere they're tagged, not just this one event. Any assignor can do this; there's no separate admin permission required.
Remove: takes them out of this officiating group only. It does not delete their contact record, and it doesn't affect any other group they're in.

Adding a brand-new official

This still goes through Tourney Direct: send us their name, phone, and email and we'll get them added and tagged to your group. Editing someone who's already in your roster (a wrong number, a changed email) is the part you can now do yourself, right from this sidebar. No need to contact us for that.

Good to know

Editing an official's contact info updates their record everywhere, not just for this event.
Fixed a phone number? The edit alone doesn't re-trigger a text; use Send text or Send availability request to more officials afterward. See O-03.