How do check-in and check-out work for attending coaches?

operatordirectorLast verified Sep 29, 2026

On each event day, coaches who said yes get a text from Teddy with a check-in link at your event's check-in time (7 AM unless your event sets another time). Coaches who checked in get a check-out link at the end of the day (5 PM by default). You see who checked in on the RSVPs page.

Where:

The Checked in column on the RSVPs page, and each coach's details under Check-in.

What the coach does

Taps the link in the text. Their RSVP page opens.
Taps Check in. Their phone may ask to share their location.
At the end of the day, taps Check out from the second text, or from the same page any time after checking in.

What you see

The Checked in column shows each coach's latest check-in, for example "Nov 21 · In 8:02 AM (2 days)".
A coach's details list every event day with check-in and check-out times.
A check-in more than a mile from the venues you invited coaches to is flagged "More than a mile from the venue". It's still recorded.

Good to know

Check-in texts go out at your check-in time even when that's before 9 AM, because that's when coaches need them.
RSVP check-in is separate from staff check-in. Attending coaches don't count toward staffing, attendance alerts or pay.
Coaches who said yes also got a link to add the event to their calendar, covering every event day with the venues and arrival details.