Resource CenterRSVP invitations
What are RSVP invitations, and when should I use them?
RSVP invitations let you invite coaches to attend an event (no work, no pay) and see who is coming. Teddy texts each coach the invitation, they reply YES or NO (or tap a button in the email), and the RSVPs page shows everyone's answer in one place. Use it for things like college coaches attending a showcase, or guests you want a headcount for.
How do I turn on RSVP invitations for an event?
When you create or edit an event, answer How are people joining this event? and check RSVP invitations. Keep Paid staffing checked too if the same event also has paid coaches, officials or staff. The event then appears on the RSVPs page.
How do I add coaches to invite?
On the RSVPs page, click Add coaches and upload your list as a CSV file. Review the preview, then click Add coaches. Nothing is sent at this step. You preview and send invitations separately. See RV-04.
How do I preview and send RSVP invitations?
Click Preview and send invites. You'll see the exact text and email your coaches will get, filled in with a real coach from your list, plus how many will get a text and how many an email. Click Send invites to N coaches to send. Only coaches who haven't been invited yet are included.
How do coaches answer, and can they change their answer?
Coaches reply YES or NO to Teddy's text, or tap Yes, I'll attend or No, I can't make it in the email. They can change their answer as many times as they like until RSVPs close, and the latest answer always counts. Teddy confirms each change by text.
How do I read the RSVPs page?
The RSVPs page shows four counts at the top (Invited, Attending, Not attending, No response), a Needs attention strip when something needs you, and a table of every coach you've invited. Click a count to filter the table, and click a coach for their full details.
How do RSVP reminders, settings and event updates work?
Teddy sends reminders automatically: coaches who haven't answered are nudged, and coaches who said yes get a "you're confirmed" reminder before the event. You can change the timing, send a reminder yourself any time, and Teddy tells coaches automatically if the date or venue changes.
How do check-in and check-out work for attending coaches?
On each event day, coaches who said yes get a text from Teddy with a check-in link at your event's check-in time (7 AM unless your event sets another time). Coaches who checked in get a check-out link at the end of the day (5 PM by default). You see who checked in on the RSVPs page.
What happens when a text fails, or a coach opts out?
If a text can't be delivered, Teddy emails the coach instead, automatically, within a few minutes. If there's no email, the coach shows under Needs attention so you can add one. Coaches who reply STOP are never texted again unless they text START, and they get emails instead.
How do I share a public RSVP sign-up link?
Each event can have one public sign-up link that coaches use to RSVP themselves. Turn it on from the RSVPs page under Actions → Public sign-up link, then copy the link, download its QR code, or copy a ready-made button for your website. Coaches who sign up are added to your list as Attending.