How do I record a payment to a team?

operatordirectorLast verified Oct 8, 2026

Pay the team your usual way, then on Team Fundraisers click Record payment on the team's row. Enter the amount, the date you paid, and how you paid, then click Record payment. No money moves in Tourney Direct. This keeps your records in one place.

Where:

Left sidebar → Team Fundraisers → Payouts → Ready to pay → Record payment.

What to enter

Amount paid: filled in with the team's total. Change it if you paid a different amount.
Date paid
How you paid: Check, Bank transfer, Cash or Other.
Check number or reference: optional.
Note: optional.

Why record it

No one gets paid twice. Recording locks that team's players for the event, so nobody can switch them back and pay them individually.
You always know who you still owe. Unpaid teams stay under Ready to pay until they're recorded.
Proof and year-end records. The date, amount and check number for every team payment, plus a CSV for your accountant. See TF-08.

After you record it

The team moves to History with the date, amount and how you paid.
The team's players for that event are locked to the team, so nobody can be paid twice.
The team's amount for that event can't be adjusted anymore.

Made a mistake? In History, click Undo on that payment. It goes back to Ready to pay so you can record it again.