Who can I send to from Messages, and how do the filters work?

operatordirectorassignorLast verified Oct 2, 2026

Choose recipients… has two tabs. Officiating group emails your whole group, or just the officials assigned to one event. Event Staff (Day-of Staff & Coaches) emails people at one event, filtered by Role, Shift and Offer status. Every filter must match.

Where:

Messages → Compose → Choose recipients…

Officiating group

Entire group: every official in the group.
Officials for one event: every official with an assignment at the event you pick, whether or not they've accepted it.

Event Staff (Day-of Staff & Coaches)

Filter	Options
Role	All roles, Officials, Coaches, Event staff, Trainers
Shift	All shifts, or one shift
Offer status	Interested, Offer Sent (awaiting response), Confirmed (accepted) (the default), Offer Sent + Confirmed, Standby, Checked In

Good to know

There's no "everyone" status, so a note for confirmed staff doesn't reach people you turned down. Send two emails if you need two groups.
"No one matches these filters." means nobody fits all of them. Loosen one.
You can't type in your own list of addresses here. To write to one coach, use the ✉ icon on the Coaches page. See C-13.
College coaches who haven't worked your events are reached through RecruitingPro. See MR-01.