How do I send an email to my officials, coaches or event staff?

operatordirectorassignorLast verified Oct 2, 2026

Go to Messages → Compose, click Choose recipients…, pick an officiating group or an event, and click Use these recipients. Add a subject and your message, click Send test email to check it, then click Send email and Continue. Messages sends email only; for a text, ask Teddy on your event page.

Where:

Left sidebar → Messages → Compose.

Steps

Click Choose recipients…. Use Officiating group for officials, or Event Staff (Day-of Staff & Coaches) for anyone at one event. See M-03.
Check the count and click Use these recipients. Click View N recipients to see the names.
Add a Subject and write in Email body. Click Help me write this to have Teddy draft it, or ＋ Insert Event Details link to link your event page.
Optional: Add files (15 MB per file, about 18 MB in total) or Add Cc.
Click Send test email. It arrives in your inbox with "[TEST]" in the subject.
Click Send email, then Continue. You'll see "Sent to N recipients." (plus how many failed, if any).

Good to know

Type {{first_name}} and each person sees their own first name. If we don't have one, it reads "there".
People who've turned off organizer emails, or blocked your organization, are skipped. The confirmation says how many. See M-06.
It comes from your name, and replies go to your own inbox. See M-05.
To see who opened it, open Activity. See M-04.
For texts, ask Teddy on your event page, for example "Text all checked-in coaches that lunch is at noon." He shows a Confirm button before anything is sent. See H-03.